EXAM REGULATION

In our Department there are two computer laboratories for personal use. They are housed on the first floor of the <<ex-French Instituted>> of the Department. The First Laboratory (the oldest of the two)provides students with 15 personal computers (PC, Pentium 4, 1.7GHz, a 512MB  memory, an a 40GB hard disc)and is available for laboratory exercises in accordance with the study programmes while at the sometime the services of the Internet are available to students (to search for information on the internet and for the use of their e-mail).There is also a possibility to :store information in a small disc, to record a CD, to print material which a electronic form and to scan pictures for the needs of a research paper. Laboratory II (the new one).provides students with 28 personal computers (PC, Pentium 4, 2.4GHz ,a 512 MB memory, hard disc 40GB)and is available for all students who attend compulsory and elective university courses. The laboratories are geared with modern means and are connected to the central network of the University of Thessaly.

 

Introduction

The regulations specify the duties and obligations of the teaching staff, the students and invigilators who are responsibly for conducting exams.

 

2- EXAM PREPARATION

2.1. The University Senate determines the time period within which the exams are conducted. Modifications, if promptly decided upon and if need be, are usually conducted after the General Assembly of the Department has decided upon the matter.
2.2. The exam program is drafted by the Departments Secretariat after it has consulted the teaching staff.
2.3. If, for serious reasons, the teacher responsible for conducting the exam is absent then, the exams may be conducted by a teacher who has been appointed by the Department.
2.4. The details of the exam program for both the summer and winter semesters are announced fifteen(15) days, at least, prior to commence.
2.5. A detailed program of the September exam timetable is usually announced at the end of the summer semester.
2.6. Students who wish to acquire their degrees, may sit for their final course exam in February. The duration of this exam period is a week.

 

3-THE COMMENCEMENT OF THE EXAMS

3.1 The examiner responsible for a particular course is obliged to: a) promptly receive his file from the secretariat to conduct his exam. The file contains exam writing paper, a roster with candidates names, an evaluation sheet, etc, for every exam room in which the exam will be conducted, b) he is responsible for arranging and rearranging candidates in exam rooms, c)he is obliged to remain within the vicinity of the exam rooms for the duration of the exam.
3.3. Before exam papers are handed out, examinees are obliged to put away all material which  deals with the subject matter of the exam, but are permitted to use any reference   book which is scheduled to be used by the exam program,
3.3. Exam papers are in printed firm and should be: a) reproduced by the secretariat, under the invigilation of the examiner, the number of exam papers should correspond to the number of examinees, b) at the top front part of each printed paper the specifics of the course, the name of the examiner, the exam period, the date of the exam and the duration of the exam are all specified.

 

4-CONDUCTING THE EXAM

4.1. The specifics of the exam are determined by the examiner of the specific course (written form, oral examination, paper presentation).
4.2 At the beginning of the exam and directly after the exam papers have been handed to the candidates, examinees may ask the examiner for clarifications.
4.3 Students who produce supporting documents-to the secretariat-verifying obligatory oral examination, are examined by the examiner of the course, within the duration of the written exams but in another classroom within the building the written exam is conducted. The Secretariat is obliged to inform examinees in good time and in writing, about the number of students who will be examined orally.
4.4. During the exam, invigilators are obliged to invigilate discreetly.
4.5 Examinees are forbidden to leave the exam room or to return after they have left. Only in exceptional cases can examinees leave the exam room and on condition that the invigilators have granted permission.
4.6. Violation of the examination's authenticity by examinees who are collaborating among themselves, or who are cribbing, or using other methods of interception, are forbidden. In cases of violation and then the examiner who is responsible for the examination is informed about the event. The examinee is obliged to leave the room after s/he has handed in his or her paper to the invigilator. The exam paper is annihilated in this case.
4.7. Fifteen (15) minutes before the end of the exam, examinees are notified about the end of the exam.
4.8. During the exam no less then two examinees must remain seated within the examination room.
4.9. When the time limit for the exam expires, invigilators are obliged to stop the exam and collect the exam papers. When exam candidates hand in their exam papers, they sign an attendance sheet which card has been checked. The invigilator, in the presence of the candidate, crosses out all empty gaps which have been left and sings the exam paper. Invigilators count all the exam papers, countersign the attendance sheet and hand it in to the examiner responsible for the exam including the written papers of the candidates.

 

5-EXAM RECESS

5.1. Exam recess can only take place because force measures make it technically impossible for examinees to answer any exam questions. Recess can only occur under the responsibility of the examiner.
5.2 In this case the exam is cancelled and a new date is appointed by the examiner in cooperation with the Secretariat at the end of the exam period.
5.3 Students who have handed in their exam paper before the recess will be evaluated and graded.

 

6-EXAM ANNULMENT

6.1 Annulment of the exam can only be decided upon by the examiner if there is proof of exam material leakage and after the General Assembly of the Department has consented.
6.2 The General Assembly of the Department or the Administrative Board of the Department rules upon the need for conducting a new examination.

 

7-THE RIGHT TO PARTICIPATE IN THE EXAMS

7.1 Students who have registered, in due time, and have handed in their course, enrolment form, and who have included the respective course in their study program for the semester the exam period corresponds to, will be allowed to participate in the examination. For the September examination period, permission to participate in the exam is granted to all students who have included the courses they want to be examined in their individual study program the two previous semesters.

 

8-EXAMINATION RESULTS

8.1 The examination results are handed in to the Secretariat of the Department by the examiners who are obliged to follow a protocol within twenty (20) days after the day of the examination.
8.2 Within seven (7) days after the results have been announced, students may formally justify and request clarifications concerning their grades. This is done by the student him/herself. He or She draws up an application form with his/her request and hands it in to the Secretariat. The matter is then referred to the General Assembly of the Department which further decides upon the matter.
8.3 The examination papers are the responsibility of the examiner who keeps them in store for the next two years.

 

9-THE OBLIGATIONS OF STUDENTS AS EXAMINEES

9.1 Students who are being examined must have their student identification card with them.
9.2 All students are obliged to abide to the examination rules during the exam session, avoiding any vexation or annoyance of other examinees.
9.4 Every student is obliged to abide to suggestions made by his/her invigilators during the examination.
9.4 Coffee, refreshments, etc., are forbidden during the examination.
9.5 Smoking is forbidden during the examination including within the vicinity of the examination centre. Mobile phones are also forbidden and should be switched off before students enter the examination centre.

 

10-ABIDING TO EXAMINATION REGULATIONS

10.1 Abiding to examination regulations and protecting the prestige of the examination, as well as the completion and interpretation of all provisions is undertaken by the General Assembly of the Department which can recommend ratifications to the University, if the need arises.